ADMINISTRATIVE COUNCIL
MEETING MINUTES
February 15, 2007
PRESENT: Rich Hill, Pastor Bill, Amy Johnson, JoAnne
Gregorash, Marshall Nystrom, Jill Wood-Naatz, Bruce Bedingfield, Steve Miller, Carolyn
Meneely, Fred Utne, Jean Homeyer and Cathy Mottar.
OPENING Prayer and Devotions:
Opening Prayer given by JoAnne
Gregorash.
Devotions: Dr. Bruce Bedingfield gave the devotion
about our blessings. JoAnne
Gregorash and Jill Wood-Naatz will provide the March and April devotions,
respectively.
ADMINISTRATION: Introductions
and Approval of January, 2007 minutes.
Jill noted there should be an adjustment to the January minutes to
reflect that her work is being done at the conference level not just focused on
the hungry. JoAnne made the motion
to approve the minutes as corrected and Fred seconded the motion.
HUDDLE (Business of the Church)
Fund Raiser – Movie
memorabilia update: The members of this task force are: Dann
Gire, Pastor Bill, Carolyn Meneely, Tristan Almazan, Laura Ziebell, Billy
Esposito, Amy Johnson, Sherrie Cottrell, and Michele Hill. They are planning to inventory the
memorabilia on Saturday. This task
force will decide how to sell, &
where the money would go.
Third Church Service: Cathy
reported on behalf of Marianne reporting that the committee was supposed to
meet Tuesday, but due to the snow the meeting has been postponed to Tuesday,
the 20th. A few members of the team traveled to Crystal Lake United Methodist
Church to see their Crossroads service. Even though it was not exactly what we
would like to do, we did come away with some ideas and it was good to go. The
Famine Sunday will be one of our pilot services although it will still be a
more traditional service format since it is Sunday morning. We are going to try
evening pilot services in May and August.
Natural Church
Development (NCD): Carolyn reported
that the movie night of ÒHoodWinkedÓ was a success with about 60 attendees and
on the Monday evening was the first in the diversity series on Fear & Faith
given by Dr. Mohamed Aafif was also successful with about 15 families
registering at the service. There
was a lot of word of mouth type publicity, which was a good beginning. The team also did an analysis of the
various means by which attendees became aware of the activities. The teamÕs next meeting is next Tuesday.
Currently there are 2 more diversity presentations planned: 1) Dann Gire on
Diversity in film – Tuesday March 13th at 7p.m. and 2) Diep Nguyen
Tuesday, April 24th
Web Page & Calendar
Review: Rich asked that everyone put their committee meetings on the
calendar and that the calendar updates are due. Rich passed around a list to have everyone add their planned
meetings to the list so it can be added to the calendar. The web page is making good progress,
the sermons are out there. Still
waiting for content from the committees, the WTTF is willing to help committee
members. If anyone has any
questions, please contact Steve Miller on the committee. Steve said that we should have our web
address on all our printed material to help with the culture change.
New Business
Committee Wish Lists: This
list should be a ÒlivingÓ document.
It was recommended that basic painting of Wesley Hall be done at a cost
of approximately $3,000 - $6,000.
Also Steve will provide a list from the Technology Team. The current list will be taken to a
vote in next monthÕs administration council meeting.
SHARING:
PastorÕs report: Monday nightÕs meetings in March will focus
on The Power of Forgiveness.
COMMITTEE REPORTS:
WTTF: Steve
reported that there was an expenditure of $110 for a new power supply. There have been volunteers to help with
the services. Steve will be
training his first volunteer tomorrow evening.
NARTHEX: Jill
reported the committee met Monday evening with Jeff Oster to do the electrical
work. Then meet with Marshall to
add a screen which will also require outlets. They met with a carpenter for advice and quote on building,
so they are waiting for his proposal.
They are thinking about enclosing the area below the usher stand. The work could be done by the carpenter
offsite and the installation would be done in 2 days; thereby, reducing the
time the Narthex would be underconstruction.
FINANCE: Fred reported that giving is up 9% (See attached report). Congregational giving and tithes are running
13% below budget and expenses are running 14% below budget.
STAFF PARISH: Met Feb
1st and their next meeting is scheduled for Feb 22nd. They have also added 2 new committee members. There has been a subcommittee
established to review the churchesÕ responsibility to provide a safe
environment for its children. (The Risk Management Policy)
MICAH MINISTRIES: Their
committee meeting was snowed out on Tuesday. However,they did met on Feb 5th. The committee will be hosting a Lenten
Study on Holy Word and Holy Work, which is a series sanctioned by the
conference on Tuesday evenings,
March 6th – 27th from 7:30 – 9:00P.M. The committee will also be supporting the 30 hour Famine
with a letter writing campaign on hunger.
Bruce to provide graphics to Steve to be published on the website about
being a Rainbow Covenent Church.
STEWARDSHIP: No
Report
TRUSTEES: Jill reported that the committee has not yet met
this month.
NOMINATIONS: Carolyn
reported that they met and discussed which committees have vacancies and they
are in the process of filling those opportunities.
UMW: The next meeting will be held on Saturday, Feb 17th –
the Program is SHINE/SHINE/SHINE by Annette Brown. We are collecting
school supplies for the Community Crisis
Center in Elgin as our
service project. We are touring the Crisis center in March and will deliver the supplies at that time.
UMM:
Marshall Nystrom reported that the spaghetti dinner was a success and
made $400. The men will be selling
pizzas in April, they are going back to the regular crust. They are asking for feedback from the
community on the product. Habitat has
been rescheduled from Feb 24th to March 3rd due to the 30
Hour Famine. The March 24th
Habitat has been cancelled due to spring break. The plans are set for Conference Point on October 26th
and 27th.
EVANGELISM: Carolyn
reported the committee has met and will be meeting on Feb 19th to discuss the
Easter Service.
EDUCATION: Amy
Johnson reported the Education Committee has moved itÕs meetings to the last
Tuesday of the month from 6:45pm to 7:30 pm. They are examining different options for handling Sunday
school in March to insure they have coverage over Spring Break weekends –
no decision yet. There have been
volunteers to coordination vacation bible school. The committee will be looking for the same amount of support
as this last year. Pastor Bill has
asked for a meeting very soon to discuss, the date will be set in the next
meeting on Feb. 27th. They
are still thinking about ideas for Palm Sunday as well, Amy and Bill to
discuss.
MUSIC/WORSHIP: Jill
reported that she prepared a new resolution to adopt a global aids fund, which
was originally defined in 2004.
Goal $1 per church member with that giving being shared 25% in our conference
to assist with local needs and the remaining 75% to the treasury in Washington
D.C. to be used globally. Bill
will do a special communication to the congregation with regard to the special
donation. Bill made a motion to
make a financial designation of offerings for aids of 10% of the Easter
envelope offering of which $1 or more will be given to this purpose.
YOUTH: Cathy reported on behalf of Marianne that
the committee is getting ready for the 30
Hour Famine which is the 23rd-24th of this month. Famine Sunday will be the
25th. We are doing great as far as volunteers and donations go, but still need
some prayer partners. This involves getting the student 3 short notes (one
Friday night, one early Saturday, one at the breaking of the fast) and being at
the breaking of the fast. If you need to get the notes to Marianne ahead of
time that is fine. There will be a basket out on the bench in front of the
doors so they can also be dropped off.
LAY LEADER: No
report.
MEMORIAL COMMITTEE: Jean
reported that Melinda Taylor has revamped the budget. All committees were asked to fill out a form before any
monies are received. There is
currently $19,000 in the fund.
Before any monies are dispursed the family will be consulted and approve
the expenditure. This procedure is
not required for undesignated funds.
CARING MINISTRIES: No
report
FAMILY MINISTRY: No
report
CHRISTIAN CORNER: No
report
The meeting was adjourned
with a prayer by Pastor Bill at 8:55p.m.
Next Ad Council Meeting will
be March 15th at 7:15
p.m.
Respectfully submitted by
Cathy Mottar