Administrative Council Meeting Minutes
January 19, 2006
PRESENT: Sherrie Cottrell, Rich
Hill, Glen Hollingsworth, Bruce Bedingfield, JoAnne Gregorash, Amy Johnson, Jim
Naatz, Nona Schlinker, Shirley McDaniel, Carolyn Meneely, Marshall Nystrom, Jerry McDaniel, Marianne Rogenski, Jill Wood-Naatz, Pastor
Bill Shaw, Sharon Clermont, and
Cathy Mottar.
Opening:
á
The meeting opened at 7:15p.m. with a prayer given by Pastor
Bill.
á
Jerry McDaniel provided the devotion for the meeting. Rich requested a volunteer for next
monthÕs meeting devotion for which Amy Johnson volunteered.
Administration:
á Rich had everyone introduce themselves and state the name of the committee they represent.
á
Nona made the motion to approve the November 17th,
2005, minutes as written, JoAnne seconded and the motion which passed
unanimously.
Huddle (Business
of the Church)
- Task force updates: Church visioning
Sharon Clermont
representing the team presented the action plan for implementation of the
Natural Church Development program.
The plan consists of the following summarized steps:
1. Publish
a letter in the February Church newsletter which explains at a high level what
the program can accomplish for ORUMC.
2. Letter
sent to active ORUMC attendees no later than 2/15/06 to solicit volunteers to
take a survey. 30 surveys are
required spread over a representative sample of 3 groups of attendees.
3. There
will be a formation of a committee consisting of 7 members of the church plus
Pastor Bill. This committee will
consist of Ralph Will, Sherrie Cottrell, Sharon Clermont and four other
committed long-term members of the church. (Preferably volunteers) The committee will work closely with
the coach to determine what areas we need to act upon once the survey results
are tabulated.
4. March
5, 2006, Ralph would like to present a message to the congregation of the
purpose of the program and the upcoming survey. Ideally this would be inconjuction with Pastor BillÕs
sermon.
5. The
survey will be taken on Sunday, March 12, 2006, and should take 45 minutes to
an hour.
The cost of the
program is $150. The cost covers
the processing of the surveys and the book. Sherrie also stated that there is another ÒIntroduction
SessionÓ to this program like she and Ralph attended being offered at Epworth
United Methodist Church in Elgin on Wednesday evening, February 8th. Pastor Bill also shared that his
previous church in Cary is doing this same program and is about one year ahead
of us in this process and he is keeping in touch with them.
Marshall made
the motion to move forward with this plan and Jim Naatz seconded and the
motion passed unanimously.
- Cell Tower – Pastor Bill said that he
was going to let it be as it is. We continue to receive the checks. –
This will be tabled until we hear anything further,
-
Calendar Review – Jerry
passed out the calendar and asked for any updates be given to him. Marianne shared her updates.
-
Visioning (goal status) – once/quarter – Proposed progress on
goals for the first time in March of this year. The committee goals will be added to the minutes.
-
Business for Ad Council
– Committee heads should identify agenda items to be brought to
next monthÕs meeting by notifying Rich and/or Sherrie so they can be added to
the agenda
-
Committee reports –
Rich shared his expectations for monthly committee reports which are:
á
Share key activities for next month/two –
progress of church business and ministry work and/or where help or
involvement from other committees would be beneficial.
á
Needs from Ad Council – Anything that needs a
vote, resource limitations or new ideas. Also update the committee on any issues or conflicts that
the council can facilitate as a whole.
Sharing
Pastor Bill said that the Spiritual Gifts &
Strengths courses will be offered later this month and in February,
respectively. How do you handle
your money as a Christian? may also be a class to be offered in the future.
á
Finance
Year end report for 2005 (Preliminary)
Final congregational giving
$299,997 9% below expected in budget
Christmas
offering
$3,100
(Significantly lower than normal)
Sprint
rent
$25,338
with other income, Total
Income = $362,000
5% below budget
Total expenses
=
$351,000 7% below budget,
The year ended in the black, thanks to
the hard work of committees to keep expenses under budget - special thanks
to the Trustees who were significantly below budget.
Total budget for 2006 will
be $369,000 compared
to 2005 budget of $379,000. It is lower for '06 because Staff Parish
has taken salary for Associate/Education Pastor out of budget.
Carolyn is transitioning to new co-chairmen
for Fred Utne & John Machonis.
á
Stewardship
No report.
á
Trustees
– Jim Naatz shared the following update:
1.
New Fans were installed in sanctuary to hopefully reduce
energy bills.
2.
On January 3rd the water line to the building
broke at the water main on Springinsguth Road. The village repaired the break. As a result of the break course
sand entered into our system and caused us to change out all the fill
valves for the toilets, along with 2 shut off valves. The 2 menÕs urinals will be
repaired when the repair kits are received. The village was called out twice because of the sand in
our system and both times the water meter had to be switched out due to the
sand in the meter. We now have
a new meter capable of being read electronically from outside the building.
3.
The 2006 lawn maintenance contract was renewed and we are
saving 10%.
4.
The fire alarm was fully inspected on Dec. 22 with no
problems noted.
5.
In order to save a significant amount ($1 - $1.50 per
call) on directory assistance calls, please use 1-800-FREE-411 or
1-800-373-3411.
á
Staff-Parish
No report.
á
Discipleship
(Nominations)
No report
á
UMW
– United Methodist Women
Sherrie
showed the new UMW brochure and stated that it was printed on the color
printer in the office. Sherrie
also stated that the UMW programs have been planned for 2006. They are also going to begin
evening meetings on Wednesday, February 15th (3rd
Wednesday of the month) at 7:00 p.m. at Shirley OdegaardÕs home. JanuaryÕs UMW meeting is on China
and will be presented by Jill Wood_Naatz.
á
UMM
– United Methodist Men
Marshall provided an update on the following:
1. At the last Habitat there were 7 people that went. The next Habitat is set up for February 18th,
2. Of course, February 5th is SuperBowl Sunday so join us Spaghetti and Meatballs.
á WTTF - Worship Technology Task Force
The Mixer Board is out for repair. No one should touch anything in the sound both for now without contacting someone on the WTTF. The task force is considering getting a computer specifically for this area.
á
Evangelism
(Salt & Light)
No update.
á
Education
Amy shared that the education committee evaluated the Christmas program subsequent to the program. She also shared that the next monthÕs meeting is dedicated to vacation bible school. The committee is looking for input on (i.e. VBS daytime vs. evening, etcÉ).
á
Worship/Music
–
Karen Moore reported
ahead of time via email: The Music
committee....appreciated working with Education in planning and presenting
the two Sunday services in Advent. They hope to be able to do
something similar next Christmas...is currently planning for Lent,
Tennebrae and the Easter Season.
Jill said thank you for decorating of the church during the advent festival and the UMM for taking it all down and following her directions. She also asked for feedback on the advent candles and the service.
á Youth – Marianne reported the following:
1. Ski Trip--5 adults and 18 youth leave January 20th for Wesley Woods.
2. 30 Hour Famine--She has started to pass out packets, kids are encouraged to participate and bring friends if they would like to--February 24-25.
3. ASP--We need commitment by the end of January, have 45 spots, will be in Magoffin County, KY. Meetings will begin soon.
4. Louisiana United Methodist Storm Recovery Center--this is the Louisiana Conference's response to the 2005 Hurricanes. They are based in Baton Rouge and have several areas where they are working. We are hoping to send a small group there this summer the week of July 15-22. Marianne applied January 19th to have a group of 10 go down. The minimum age is 16 years it would be great to get some key Sr. High leaders to participate. Anyone
interested should contact Marianne. Of course they do not want to take people from ASP.
5. Souper Bowl Sunday – Canned Food with $1 around it will be collected on February 5th in the Narthex.
Willow Creek Association--we are now members and have a member ID number # 11982. This is an amazing tool that I encourage all committees to look into to see if there is something for you. Donna has the ID on file in the office.
á
Lay
Leader
JoAnne said that she has committees scheduled to present in front of the church through March.
á
Caring
Ministries
Dr. Bruce
reported that they did have a meeting on the 3rd of January. They do want to have every member
have a caring ministry. Glen
let everyone know about ChildServ and about the information that they
received when ORUMC received the honor late last year. This committee also contributed to
Richard Vales and was a Rainbow Covenant Church. Bruce is also looking for a co-chair for this
committee. They will also be
updating their brochure.
á
Micah
Ministries – Social Justice Committee
This committee is concentrating on hunger and more on the roots of hunger. Upcoming is a focus on a Lenten study with a book study (March 7 – April 4th). UMW donated $100 to their ministry. They are also going to support the 30 hour famine.
á
Family
Ministry
Advent festival went very well – Amy thanked Marianne for all her work on caroling. She is going to look into a family movie night and maybe bowling.
á
Christian
Corner - Nona shared
the following update:
Michael Wojtal
helped with a very good Christmas program for the kids and Santa was
Great. There was a dinner for
the staff. Want to thank
Marshall and Jim for the security system for the safety of the
children. There are a couple
of new teachers.
Jerry McDaniel Reviewed the Color Copy
Request form – This is for batch type operations in the office.
Closing Prayer
The meeting
closed at 9:15 with a prayer by Pastor Bill.
Respectfully
submitted by Cathy Mottar
Next Meeting February
16th – 7:15 p.m.
Addendum
Congregational
Goals 2006
Carry On with Greater Diligence:
Committee
Goals
FINANCE COMITTEE GOALS
2006
Monitor and manage ORUMC
gifts and tithes faithfully and judiciously to provide funds for
ORUMC operations and staffing, ORUMC ministries and missions,
unexpected and unbudgeted expenses whether for ministry
opportunities, improvements or repairs.
Communicate financial
information to the congregation, church leaders and committees on a timely
basis.
Develop budget for new
fiscal 2006 year.
Manage the transition to
new financial secretary and investigate new software and computer
capabilities for financial accounting of ORUMC funds.
UMM & UMW COMITTEE GOALS
2006
WORSHIP TECHNOLOGY TEAM COMITTEE GOALS
2006
EDUCATION
COMITTEE GOALS
2006
WORSHIP PLANNING TEAM
COMITTEE GOALS
2006
á
To enhance worship through 1) new uses of
fabric and banners, 2) new ways of presenting scripture
in order that words might be better heard and
understood, 3) more dramatic readings and skits
which focus on the theme of particular worship
services, 4) written explanations to the
congregation regarding the use of certain symbols,
hymns, colors, etc. 5) Expanded use of Video.
á
To include 1 or more new members on the
worship planning team who are not involved in the
music program of our church.
á
To design worship to appeal to as many of
our senses (learning styles) as possible.
MUSIC COMITTEE GOALS
2005 - 2006
Provide for continued
growth of the music program
á
Present a workshop with
outside clinician in the fall of 2006
á
Invite youth and
non-choir members to participate in the workshop
and other special events
á
Encourage the
participation of the youth in choirs, solo, and
ensemble presentations in the services
Support the present program
by increasing paid staff
á
Paid positions for:
Director of Music
á
Praise Team Director
á
Directors of children's'
choirs
á
Choir accompanists
Present musically based
services to enhance the worship of ORUMC
á
Provide special music during
Advent
á
Plan and present an all
choir service on February 12, 2006
á
Lead a Tennebrae Service
á
Conclude with an
all-choir service on May 21, 2006
YOUTH COUNCIL COMITTEE
GOALS
2006
CARING
MINISTRIES COMITTEE GOALS
2006
CHRISTIAN
CORNERS CHILDCARE COMITTEE GOALS
2006
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Stewardship
-
Trustees
-
Staff-Parish
-
Discipleship (Nominations)
-
Evangelism (Salt & Light)
-
Lay Leader
-
Micah Ministries
-
Family Ministry